The information below should be used by Exhibitors who are participating in the 2024 Exhibitor Showcase in San Diego, California. These details are specific only to Exhibitors and designed to help them when planning for their participation in the Exhibitor Showcase.
Notice to Exhibitor Attendees:
• MHEDA recently became aware of exhibitors receiving “scam” phone calls indicating that the person was exhibiting in San Diego and that the individual should “call back right away.” This message is NOT from MHEDA or anyone on the MHEDA team. We wanted you be aware of this false message. If you have any questions or concerns, please feel free to reach out to MHEDA at 847-680-3500 or connect@mheda.org.
• MHEDA will never ask you to purchase our attendee list through a third party. There may be emails circulating regarding purchasing an attendee list for this year’s Convention – these are not legitimate and are in no way affiliated with MHEDA. Additionally, they do not have any attendee information.
We strongly encourage Exhibitors to participate in the full slate of activities during the Convention. While the Exhibitors’ Showcase is extremely beneficial, it is just one element of this valuable event. MHEDA strategically provides many networking opportunities during the Convention that will maximize your time with these key decision makers in our industry. Take advantage of this unique opportunity and attend as many keynote presentations, general sessions and workshops offered during Convention.
2024 Exhibitor Showcase
The fee you paid to participate in the Exhibitor Showcase does not include any registration for individuals to attend the Convention. Please be sure to register at least one person to attend the 2024 Convention and don’t forget to make your hotel reservations.
Once you register a member of your team to attend you will be sent the email to book hotel accommodations at the Hilton Bay Front San Diego.
Note: Only members of MHEDA are allowed to display in this show.
Click Here to Register for ConventionTabletop Size
- Each Tabletop space is approximately 10 ft. wide x 4 ft. deep
What’s Included With Your Tabletop Package
Tabletop package includes the following complimentary:
- 1 – six foot skirted table (30″ or 42” high).
Note: You need to complete the Table Package Selection Form by February 20.
- 2 – chairs or bar stools
- 1 – identification sign
- 1 – waste can
Shipping Through GES
- Shipments must arrive at the GES Warehouse on or before April 17, 2024.
- Please note the warehouse opens March 15, if you are exhibiting at MODEX, you can ship to directly to MHEDA.
- Please include your organization name and tabletop number on the label.
View complete shipping details to GES
Shipping Directly to the Hotel
IMPORTANT – NO DIRECT SHIPMENTS WILL BE ACCEPTED AT HILTON SAN DIEGO BAYFRONT
All exhibit materials must be sent in advance to the GES warehouse. Direct to exhibit site shipments will not be accepted at the Hilton San Diego Bayfront. The Hilton San Diego Bayfront does not have the capabilities to receive exhibitor shipments. Any material shipped to the Hilton San Diego Bayfront will be consigned to GES and the exhibiting company will be billed the appropriate material handling charges by GES. Save money by sending your material to GES by April 1, 2024.
Electrical, Audio Visual and Internet
- Electric Service, Monitors and AV Equipment must be ordered on your own through Encore AV at the Hilton BayFront San Diego.
- Complimentary WiFi will be provided throughout the Convention & Exhibitor Showcase.
- The Exhibitor Showcase is in the Indigo Ballroom.
Marketing and Display
- Marketing material is recommended for this event.
- Exhibitor’s will be allowed to use one 8 ft wide backdrop behind your table.
- Vertical banners may be used in your space instead of a backdrop if they are approximately 3 ft x 8 ft.
- You are allowed to hang signage from the back pipe as long as it is hung using sign hooks provided by GES. You are not allowed to pin or attached anything to the drape. You will be asked to remove any signs that are pinned on the drape.
GES Services
GES has been contracted as the official drayage company to oversee our program. GES will set the Tabletops according to the floor plan and will have a Service Desk available on-site to assist exhibitors at the hotel during setup. If you need services from GES, please use the button below to visit the GES Online Portal and place your orders.
Visit the GES Online PortalExhibitors On-Site Schedule to Follow
Sunday, April 21
12:00 pm–4:00 pm – Exhibitors Setup their space in the Indigo Ballroom. If you shipped material to GES, it will be in your booth when you arrive to setup.
Monday, April 22
6:30 a.m. – Doors open for exhibitors to make any last-minute touch-ups. NOTE: Breakfast will be served in the Indigo Ballroom beginning at 7:00 am and all attendees will have access to the room. You will not need to be at your booth at this time.
Monday, April 22
10:00 am–1:00 pm – Showcase is open exclusively for convention attendees to walk the floor and network with Exhibitors. Exhibitors will be asked to distribute Raffle Tickets, provided by MHEDA, to attendees who visit your booth.
Monday, April 22
1:00 pm-2:00 pm – Lunch as a group. Exhibitors should join the group for lunch. Attendees will not be walking the floor during lunch.
Monday, April 22
4:45 pm–5:45 pm – Happy Hour Reception – Enjoy a beverage with fellow attendees! Food will be served along with adult beverages. Door Prize Winners will retrieve prizes at your Tabletop. MHEDA’s Happy Hour Raffle Drawings will take place. Spouses are also invited to this event.
Monday, April 22
5:45 pm–7:00 pm – Exhibitor tear down
Traffic Builder – Door Prize Program
Exhibitor’s have the opportunity to donate a Door Prize to give away to convention attendees. This program helps increase traffic at your table and promotes your participation in MHEDA’s Exhibitor Showcase. Door prizes will be announced prior to the opening of the Exhibitor Showcase via the Convention App. The giveaway prize should have a minimum value of $100. If you would like to participate in this program, please complete the Door Prize Give Away Form prior to the start of Convention.
Complete Door Prize Give Away Form by April 12Tabletop Conduct
Exhibitors are permitted to conduct drawings or raffle contests within their tabletop, but exhibitors should contact MHEDA for approval prior to the start of Convention.
Audio visual equipment used within the booth must be kept at a low noise level. The primary purpose of audio-visual presentations is to elaborate upon conversations about your products and services offered rather than to promote attendance within a booth area.
MHEDA reserves the right to curtail any activity within a tabletop that reflects against the character of the Convention.
View Exhibitor Rules and RegulationsIf you have any questions regarding your participation in the Exhibitor Showcase, contact Rebecca Hein at rhein@mheda.org or direct at 847-637-5215.