Exhibitors Only Material

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The information on this page should be used by Exhibitors who are participating in the 2020 Showcase in Orlando. Most of these details are specific only to Exhibitors and is designed to help you when planning for your participation in MHEDA’s Showcase.

FREEMAN has been contracted as the official drayage company to oversee our program. FREEMAN will have a Service Desk available on Sunday and part of Monday to assist onsite at the Hilton Bonnet Creek hotel. If you ship material to their warehouse, your material will be placed in your booth and your empty cartons will be removed and stored by FREEMAN. Use the links below to order services through FREEMAN.  To receive a discount on select items, place your order online before April 13, 2020.

FREEMAN Custom Online Website to Place Orders

Exhibitors Manual – PDF Format

Audio Visual and Electric

FREEMAN also provides the following services:

  • Carpeting
  • Furnishings
  • Signs & Graphics
  • Shipping Services
  • Material Handling & Labels
  • Cleaning Services
  • Labor

What’s Included With Your Booth or Table Top

  • Each 10′ x 10′ booth will be set with 8′ high gray back drape, 3′ high gray side dividers, (1) 6′ black draped table, (2) side chairs, (1) wastebasket, and a 7″ x 44″ one-line identification sign.
  • Each Table Top space will be set with (1) 6′ black draped table, (2) side chairs, (1) wastebasket, and a 7″ x 44″ one-line identification sign.

NOTE: Your booth or table top automatically comes with a complimentary 6′ foot table but we need to know if you want a tall or short table. Please complete the Table Selection Form.

Table Selection and Door Prize Donation Form


Booth Assistant Special Pricing

If you wish to bring a second person to help you in your booth, we offer a special discounted price for a “Booth Assistant” with a shortened convention schedule. Limited to one person per booth. Includes: Sunday and Monday functions only.

Booth Conduct

Exhibitors are permitted to conduct drawings or raffle contests within their booth but exhibitors should contact MHEDA for approval prior to the start of Convention. Audio visual equipment used within the booth must be kept at a low noise level. The primary purpose of audio visual presentations is to elaborate upon conversations about your products and services offered rather than to promote attendance within a booth area. MHEDA reserves the right to curtail any activity within a booth that reflects against the character of the Convention. This applies to displays, literature, advertising, novelties, souvenirs and conduct of persons, etc. Exhibitors will be allowed to display their products in the booth as long as it does not interrupt the flow of traffic in the exhibit hall.

Floor Exhibits

Many companies have portable, pre-assembled, self-locking display backdrops for use at various trade shows. If you have such a backdrop and wish to use it, please feel free to do so. It should identify your company, its products and/or services. It is not necessary that you use a backdrop, but if you choose to, you may.

Showcase Schedule

  • Sunday, May 3 9:00am-4:00pm Booth Setup
  • Monday, May 4 9:30am-12:30pm Exhibitor Showcase
  • Monday, May 4 12:30pm-1:30pm Lunch as a Group
  • Monday, May 4 4:30pm-5:30pm Happy Hour Reception
  • Monday, May 5 5:30pm-7:00pm Teardown

Exhibitors are encouraged  to participate in the full slate of activities during the Convention. MHEDA strategically provides many networking opportunities during the Convention that will maximize your time with these key decision makers in our industry. Take advantage of this unique opportunity and attend all scheduled activities. Security will be provided in the Showcase Ballroom. Many exhibitors provide valuable door prizes and MHEDA provides raffle tickets for exciting prizes. Sponsors provide an assortment of food and drinks in the cafe and bars. Complimentary Wi-Fi will be sponsored in the Showcase ballroom throughout the day on Monday.

Happy Hour Reception

Convention attendees will gather in the Showcase ballroom for a bonus hour of networking on Monday from 4:30pm-5:30pm. An assortment of food will be served along with adult beverages, prizes will be awarded and much more. Spouses are also invited to this event.